Candidate Privacy Notice

Candidate Privacy Notice for Digital Living Co., Ltd.

1. Introduction Digital Living Co., Ltd. is committed to protecting the privacy and security of your personal information. This privacy notice describes how we collect and use personal information about you during and after your application process, in accordance with the General Data Protection Regulation (GDPR) and other applicable privacy laws.

2. Data Protection Principles We will comply with data protection law. This says that the personal information we hold about you must be:

  1. Used lawfully, fairly, and in a transparent way.
  2. Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
  3. Relevant to the purposes we have told you about and limited only to those purposes.
  4. Accurate and kept up to date.
  5. Kept only as long as necessary for the purposes we have told you about.
  6. Kept securely.

3. The Kind of Information We Hold About You In connection with your application for work with us, we will collect, store, and use the following categories of personal information about you:

  • Personal contact details such as name, title, addresses, telephone numbers, and personal email addresses.
  • Date of birth.
  • Gender.
  • Resume/CV, cover letter, previous work experience, education, transcripts, or other information you provide to us in support of an application and/or the application process.
  • Information about your entitlement to work in the country.

4. How Is Your Personal Information Collected? We collect personal information about candidates from the following sources:

  • Directly from you, typically through the application and recruitment process.
  • From third parties, such as recruitment agencies or background check providers.
  • Publicly accessible sources.

5. How We Will Use Information About You We will use the personal information we collect about you to:

  • Assess your skills, qualifications, and suitability for the role.
  • Carry out background and reference checks, where applicable.
  • Communicate with you about the recruitment process.
  • Keep records related to our hiring processes.
  • Comply with legal or regulatory requirements.

6. Data Sharing We may have to share your data with third parties, including third-party service providers and other entities in the group. We require third parties to respect the security of your data and to treat it in accordance with the law.

7. Data Security We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed.

8. Data Retention We will retain your personal information for a period of six months after we have communicated to you our decision about whether to appoint you to the role. We retain your personal information for that period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way.

9. Your Rights in Connection with Personal Information Under certain circumstances, by law you have the right to:

  • Request access to your personal information.
  • Request correction of the personal information that we hold about you.
  • Request erasure of your personal information.
  • Object to processing of your personal data.
  • Request the restriction of processing of your personal information.
  • Request the transfer of your personal information to another party.

10. Right to Withdraw Consent When you applied for this role, you provided consent to us processing your personal information for the purposes of the recruitment exercise. You have the right to withdraw your consent for processing for that purpose at any time.

11. Contact Us If you have any questions about this privacy notice or how we handle your personal information, please contact us at [insert contact information].

This privacy notice was last updated on 3rd January 2025.

Pre-sale Questions